The Virtual GA 2021 will take place on 15-16 November.
It is being postponed from 12-13 November to leave out Saturday, which may not be appropriate to include considering the virtual format. Time zone differences pose a challenge for virtual events with global participation. The GA will be organised in the 11:00-14:00 UTC time slot, as it allows for broadest participation. Exact time for the two GA sessions will be confirmed in due course based on the agenda.
Where possible and live participation of the delegates is not a necessity, the Secretariat will arrange for the GA session to be recorded. Should the Delegate be unable to attend the virtual GA session(s), the CODATA Member may appoint a Substitute by giving notice (see Statute 15 of the Constitution) to the Secretary General and the Executive Director.
Crucial topics to cover
The Officers noted following topics as essential for continuation of CODATA business to be addressed by the 2021 CODATA GA.
- Approval of Task Groups for 2021-2023
- Elections of Officers and Ordinary Members of the Executive Committee 2021-2023
- Approval of the Revision of the National Dues structure
- Update on CODATA activities and presentation of the Strategic plan
The Call for Nominations for two Officer positions (Secretary General and Treasurer) and ten places on the Executive Committee was released on 8 April. The deadline for nominations, by CODATA members, was 12 July following which the Nominating Committee prepared an electoral slate to be Distributed to the Delegates.
The Call for Proposals for new or continuing Task Groups was released on 20 April, the proposals received by 20 July (due date extension) were evaluated by peers and the CODATA Executive Committee. Review results and recommendations of the ExComm were shared with the Delegates.
Topics feasible to action on upfront
The Task Groups selection and approval and the vote on the National dues structure revision will be organised ahead of the GA sessions in November, with the plan to announce the voting result during the Assembly.
Outline of the agenda for the General Assembly
15 November 2021, 11:00-14:00 UTC
- Introduction to the GA, Agenda
- Pre-GA voting results
- TG proposals selection
- National dues structure revision
- CODATA Elections
- Short live pitch by the candidates
- Live voting
16 November 2021, 11:00-14:00 UTC
- Updates on CODATA activities
- Discussion and feedback on the Strategic Plan
- Open forum: topics for discussion and presentations proposed upfront by CODATA Members
The first day will be primarily dedicated to presentation of the pre-GA voting results and to CODATA elections. The elections will be organised live, via an online platform. Participation of the Delegates on that day is therefore encouraged.
The day two GA session will be dedicated to updates and interactive discussion with the Delegates and GA participants. Part of the day two agenda will be an open forum for CODATA Members to present topics that may be of interest to the broad community. National Committees, Task and Working Groups are in particular encouraged to propose a lightning talk, report on activities or a brief discussion. To propose topics for the open forum please complete this brief online form no later than 31 October 2021. Note that the proposed presentations should be ±5 min each.