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DDI Training Webinar series: Data privacy

Protecting your privacy before, during and after the webinar ‘Introduction to Metadata for Research Data Management: A Data Documentation Initiative (DDI) Perspective‘ is important to us. Below you can find information about personal data collected and processed. We process personal data in compliance with EU law (GDPR) and all other legal regulations that may apply.

Cooperation

The event series is organised by the DDI Alliance in collaboration with CODATA via the  GoToMeeting conference platform. The DDI Alliance and CODATA are joint controllers of the data in terms of the GDPR.

Registration details for this event and your personal data are stored on the servers of GoToMeeting Please take note of the data protection notice of the online conference platform provider: https://www.logmein.com/trust

Registration for the event

When you register for the event in GoToMeeting the following data will be stored for the logistical and administrative transaction of this event, for inquiries, and for communication on the GoToMeeting conferencing platform.

Necessary data:

  • Username
  • Full name
  • Email

Optional data:

  • Chat messages posted to the online conferencing platform chat.

Personal data

The personal data will be used only for the purpose of organizing the event series and will be deleted as soon as they are no longer needed for communiacation regarding- or follow-up of the events.

The webinars will be recorded for the purpose of documentation and communication. Live-streamed sessions and panel discussions will be recorded, but only speakers and panellists will be recorded. Participants will be able to ask questions using the chat function. All other sessions including the poster presentations will be recorded, and participants will be seen and heard in these recordings unless they switch off their camera and audio. The organisers are planning to publish the recordings on Vimeo and reserve sharing them on their respective websites and social media accounts. Anyone interested in the webinar series can join, but should be aware that s/he may be recorded if the camera and audio settings are activated.

Emails

If you provide us with your email address it will be used by the event organisers to only correspond with you in relation to your participation in the event series.

Your rights

You have the right to demand cost-free access to all personal data held about you. You also have the right to demand that your personal data has to be corrected, blocked or deleted.

You can revoke your consent to the processing of personal data at any time, taking effect from the time of revocation.

Contact

The DDI Webinar series organiser(s): datascience (at) codata.org

Online conference platform data protection:  https://www.logmein.com/trust