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1. A collection of data items arranged for processing by a program. Multiple records are contained in a file or dataset. Typically, records can be of fixed-length or be of variable length with the length information contained within the record. 2. A record (sometimes called a row) is a group of fields (sometimes called columns) within a table that are relevant to a specific entity. For example, in a table called client contact information, a row would likely contain fields such as: ID number, name, street address, city, telephone number, etc. SYNONYM. Data record